• Provide performance of standard business process and company procedures, general administrative duties; • Search and purchase office furniture’, equipment, office supplies and foodstuff, etc, when required; • Perform proper and uninterrupted work process between internal departments of the company; • Handle reception duties ( answering phone calls, welcoming visitors, etc.; • Make monthly analyzing report of budgeting funds, prepare reports showing discrepancy, actual expenses accordingly, also identify the reason of discrepancies if needed; • Organize and do appraisal, selecting of additional office space when required, make proposals; • Coordinate providing transportation service for visitors, employees on business trips, etc.; • Coordinate proper office supply and incoming/outgoing correspondence; • Coordinate cargo delivery if needed; • Archive documentaries, including electronic versions; • Assist on administrative service budget preparation on yearly basis and represent budget drafts to Line Manager for review; • Coordinate with accounting finance department on agreements and payments accordingly, including community facilities; • Coordinate properly with other departments of company on solving administrative issues; • Provide periodical reports on requests; • Prepare proposal on purchasing gift products for department, purchase in time and distribute accordingly; • Submit reports to the Government Regulatory Agencies, Statistics and Tax reports in due form and time; • Other work concerned duties f.om management;

Travel Arrangements: • Co-ordinate departmental travel requirements: • Flight reservations (domestic and international) • Accommodation (Atyrau, Tengiz, UK, USA etc.) • Collate & check completed pre-travel check list • Ground transport • Obtain necessary Management approvals • Provide comprehensive Travel Itinerary once all arrangements confirmed, including e-tickets, hotel confirmations, invoices and emergency contacts • General Office Duties: • Maintain departmental filing system • Maintain department vacation schedule, telephone & address lists • Update TCO White Pages • Maintain departmental organization charts • Co-ordinate issuing of Project documentation via DCC Team • Document dissemination • Maintain departmental stationery & obtain non-standard office supplies as required (Ariba) • Request Business Cards • Create / update PowerPoint presentations • Photocopying • Typing • Answering telephone & taking messages • Distribution of mail • Calendar / diary management • Preparation and submission of departmental expense reports • Arrange teambuilding events • Arrange ergonomic assessments if required • Any other general office duties as required by your departmental Manager

• Travel booking arrangements for PFEC employees efficiently with proper TPO’s. Collect, check & monitor Leave Application Forms (getting approval from Management, counting entitlements, finding best flight bookings scanning & coordinating with PFEC Head Office in Sharjah/UAE, arranging UAE entry visa. • Calculating Leave Entitlements, Updating Online Timesheets. • Accessing PFEC’s online system and updating employees’ Electronic Leave Applications (Leave days requested, leave start/end dates, Flight details, ticket prices…) • Updating the Loading Charts as: Daily Starters / Leavers List, prepare the Weekly Report, updating Ticketing Log, Travel Summary and Travel Advisory. • Comparing Airline ticket prices with the Prices provided by our Local Travel Agents in order to get best option. • Checking invoices from Travel Agencies. • Sending weekly report of the updated personnel report to the concerned managers of AKCO • Maintain a file of hard copies. • Making transport and accommodation arrangements for PFEC new employees in co-ordination with AKCO Services and Transportation Department. • Sorting and keeping documentation for the personnel Other additional duties: To replace colleagues in Admin when requires: • To collect, check & submit Timesheets & record in PFEC Database. • To coordinate with Sharjah Head Office regarding Expatriate New comer to mobilize to Kazakhstan. • Facilitate for Newcomers office staff.

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